You can use Drawing Toolbar for various purposes
| a. | To draw a Line, Oval , Rectangle, Text Box and Auto shapes | |
| b. | To insert Word Arts, Pictures and Clip Arts | |
| c. | For Grouping and Ungrouping Objects | |
The Drawing Tool Bar
Inserting Clipart & Pictures
To insert Clipart or a Picture in your document
Select Inset -- Picture -- Clip Art or From file
Opens the Clip Gallery where you can select the clip art image you want to insert in your file or update your clip art collection and you can Insert an existing picture in your document.
Select Inset -- Picture -- Clip Art or From file
Opens the Clip Gallery where you can select the clip art image you want to insert in your file or update your clip art collection and you can Insert an existing picture in your document.
Using Header and Footer
Use Header and Footer to add or change the text that appears at the top and bottom of every page.
| a. | Click view menu --- Click Header and Footer |
| b. | Type text on header area |
| c. | Click Switch between Header and Footer to move cursor to footer area |
| d. | Type text on footer area --- Click Close to exit from Header Footer area |
Note : You can use the Header Footer to insert Page Numbers and Date & Time
Change Case
You can use change case option to change the case of selected text, sentence or Paragraph.
a. First select the text, Sentence or paragraph that you want.
b. Select Format -- Change Case
c. Then Select required case format and Click Ok Button.
Note: the following formats are available in Change Case option
i. Lowercase
Changes all selected text to lowercase letters.
ii. Uppercase
Changes all selected text to capital letters.
Borders and Shading
You can use Borders and Shading Option to add borders and shading to selected text, paragraphs, pages, or pictures.
a. To add borders to a text, paragraph, or picture, first select the text,
paragraph or picture.
b. Select Format - Borders and Shading - Borders or Page border
c. Click the border style you want. To change an individual border line to a new style, color, or width, first click Custom, click the Style, Color, and Width settings you want, and then click the border buttons in the Preview diagram to apply the new options. Finally click Ok Button.
Note : if you want to add shading, Select
Format -- Borders and Shading -- Shading.
Click the fill color you want for the shading, or click No Fill to remove the shading color.
Inserting Bullets and Numbering
The Bullets and Numbering option allows you to add bullets or numbers to selected paragraphs or to modify the bullets and numbering format.
a. First select the paragraphs that you want to add bullets or numbers
b. Go to Format - Bullets and Numbering
c. Click the bullet or numbered list style you want and Click OK Button
Font Dialog Box
The Font Dialog Box can be used to change the font and character spacing formats of a selected text.
i. Font
Enter the name of the font you want to apply to the selected text. Word applies font formatting to the current selection or to the entire word that contains the insertion point. To apply font formatting to a portion of a single word, select that portion of the word first.
ii. Font style
Click Italic, Bold, or Bold Italic to apply these formats to the selected text. Click Regular to remove bold or italic formatting. Word applies font formatting to the current selection or to the entire word that contains the insertion point. To apply font formatting to a portion of a single word, select that portion of the word first.
iii. Size
Enter the font size for the selected text. You can type any number between 1 and 1638. The sizes in the Size list depend on the selected font and active printer.
iv. Font Color
Click the color you want to apply to the selected text. Clicking Auto sets the text color to black.
v. Underline Style
Click the underline type you want to apply to the selected text. Click (none) to remove underline formatting. Click Words only to underline only words
vi. Underline Color
Click the color you want to apply to the selected underline style. If underline style is not selected, .
this option is unavailable
vii. Superscript(23)
Raises the selected text above the baseline and changes it to a smaller font size. If you want to raise the selected text without reducing the font size, click the Character Spacing tab, and then click Raised in the Position box.
viii. Subscript (H2O)
Lowers the selected text below the baseline and changes it to a smaller font size. If you want to lower the selected text without reducing the font size, click the Character Spacing tab, and then click Lowered in the Position box.
ix. All Caps
Formats selected lowercase text as capital letters. All caps formatting does not affect numbers, punctuation, non-alphabetic characters, or uppercase letters.
x. Character spacing
The Character Spacing Tab allows you to expand or reduce the spacing between characters.
xi. Scale
Stretches or compresses text horizontally as a percentage of its current size. Enter any percentage between 1 and 600.
Tables and Borders Toolbar
The Tables and Borders Toolbar can be used for various purposes such as draw a table ,insert a table and insert borders.
i. Draw Table
Inserts a table where you drag in the document. After you drag to insert the table, drag inside the table to add cells, columns, or rows. You can create cells of different heights or a different number of columns per row.
ii. Eraser
Removes a table cell line. Click Eraser, and then drag the eraser pointer over the table cell lines or borders you don't want.
iii. Border Style
Click the style and thickness you want for the selected line.
iv. Border Color
Click the color you want for the selected line or border.
v. Outside Border
Adds or removes a border around the selected text, paragraphs, ells, pictures, or other object.
vi. Fill Color
Adds, modifies, or removes the fill color.
vii. Insert Table
Inserts a table in the document with the number of columns and rows you specify.
viii. Merge Cells
In Microsoft Word combines the contents of selected adjacent cells into a single cell.
ix. Split Cells
In Microsoft Word splits the selected cells into the number of rows and columns you enter.
x. Cell Alignment
Aligns the text in the selected cells vertically to the bottom, top, center and horizontally to the left, center, and right.
xi. Change Text Direction
Changes direction of selected text in a text box or cell
xii. Delete Columns
Deletes from the table the selected columns or the column that contains the insertion point.
xiii. Delete Rows
Deletes from the table the selected rows or the row that contains the insertion point.
xiv. Delete Cells
Deletes from the table the selected cells or the cell that contains the insertion point.
xv. Cell Alignment
Aligns the text in the selected cells vertically to the bottom, top, center and horizontally to the left, center, and right.
Standard Toolbar
The Standard Toolbar can be used for various operations such as Copy,Cut,Paste ,Undo, Redo ,Spelling And Grammar Checking and Print Preview .
i. New Blank Document (Ctrl+N)
Creates a new, blank file based on the default template.
ii. Open (Ctrl+ O) Opens or finds a file.
iii. Save (Ctrl + S)
Saves the active file with its current file name, location, and file format.
iv. Print (Ctrl + P)
Prints the active file or selected items. To select print options, on the File menu, click Print.
v. Print Preview
Shows how a file will look when you print it.
vi. Format Painter
Copies the format from a selected object or text and applies it to the object or text you click. To copy the formatting to more than one item, double-click the Format Painter button, and then click each item you want to format. When you are finished, press ESC to turn off the Format Painter.
vii. Cut (Ctrl + X)
Removes the selection from the active document and places it on the Clipboard.
viii. Copy (Ctrl + C)
Copies the selection to the Clipboard.
v. Paste (Ctrl + V)
Inserts the contents of the Clipboard at the insertion point, and replaces any selection. This command is available only if you have cut or copied an object, text, or contents of a cell.
vi. Undo/Redo
Reverses the last command or deletes the last entry you typed (Ctrl + Z) and Reverses the action of the Undo command. (Ctrl + Y)
vii. Zoom
Enter a magnification between 10 and 400 percent to reduce or enlarge the display of the active document.
viii. Office Assistant( F1)
The Office Assistant provides Help topics and tips to help you accomplish your tasks.
Formatting Toolbar
The Formatting Toolbar can be used for formatting Texts and Paragraphs. To apply any format, first select the Text or Paragraph. And then click required Tool Button.
i. Bold ( Ctrl + B)
Makes selected text and numbers bold. If the selection is already bold, clicking the Bold removes bold formatting.
ii. Italic (Ctrl + I)
Makes selected text and numbers italic. If the selection is already italic, clicking the Italic button removes italic formatting.
iii. Underline (Ctrl + U)
Underlines selected text and numbers. If the selection is already underlined, clicking the Underline button removes underlining.
iv. Align text or paragraphs Left/Right/Center and Justify
Aligns the selected text, numbers, or inline objects to the Left/Right/Center and Justify with a ragged right edge.
v. Superscript ( Ctrl + È )
Changes the format of the selected text to superscript.
vi. Subscript (Ctrl + =)
Changes the format of the selected text to subscript.
vii. Numbering
Adds numbers to or removes numbers from selected paragraphs.
viii. Bullets
Adds bullets to or removes bullets from selected paragraphs.
Toolbars in Microsoft Word
Ms Word contains different type of Toolbars, among them undermentioned toolbars are very important.
Selecting A Word , A Line and A Paragraph in Ms Word
i. Selecting A Single Word in different ways
a. To select a single word Double Click on the word
b. Select the word while pressing Left Mouse Button
c. Select the word by using left or Right Arrow Keys while pressing Shift Key.
ii. Selecting A Single Line
a. To select a single line move your Cursor left along the line until it turns into an Arrow Head and then Single Click.
b. Select the line while pressing Left Mouse Button.
c. Select the line by using Right or Left Arrow Keys while pressing Shift Key.
iii. Selecting A Paragraph
a. To select a paragraph move your Cursor left along the paragraph until it turns into an Arrow Head and then Double Click
b. Select the paragraph while pressing Left Mouse Button
Adding and Removing Toolbars
To show or hide a toolbar do one of the following:
i. Right-click on any toolbar and then click the toolbar you want to show or hide on the shortcut menu.
ii. Go to View " Toolbars " in the Main Menu and then select or deselect (ü) toolbars that you want .
Note: You can hide or show all the toolbars except Menu Bar
Printing your Word Document
To go to Print Dialog Box use one of the following commands.
i. Select File Print from File Menu.
ii. Press Ctrl + P
Next, you will be prompted to Print Dialog Box.
The following key options are available in Print Dialog Box
The following key options are available in Print Dialog Box
i.Printer Name
The Printer Name option allows you select the Printer that your are going to print your document
ii. The Properties Button
The Properties Button allows you select the Paper Size and Resolution as you wish.
Note : if you select higher resolution (Ex: 360 * 360) the print quality will be higher
iii. Page Range
The Page range frame includes several Option Buttons which allow you print Current Page, Page Ranges, All Pages and Selected Text or Paragraph.
a. Current Page : Prints only the Page where the Insertion Point is located
b. All : Prints the entire document (Ex : If the Document contains 17 pages, the word will print all the pages)
c. Pages : Prints the pages that you type in the Page Box . Enter the page numbers separated by commas (Ex : 4,7,8) and page ranges separated by hyphen (12 – 25).
d. Selection : Prints only the current selection. This option is not available if nothing is selected in your document. You can print selected paragraphs, Texts and images using this option.
e. Copies : This option allows you select the number of copies that you want.
Setting up your Paper Size and Margins & paper orientation
The Page Setup option allows you to set your Paper Size, Margins, Paper Orientation and some other settings. To select this, go to File " Page Setup
Closing and Exit from Word
Closing a Word Document
To close your Word Document Select File " Close from Main Menu or
Using Close control button
To exit from Microsoft Word
To exit from Microsoft Word, Select File " Exit from Main Menu or
Using Close control button
Deleting a Word Document
i. To delete a Word Document use one of the following commands when you are in Open Dialog Box
a. Select the Word Document and Press Del Key.
b. Select the Word Document and go to Tools " Delete.
c. Right Click on the Word Document and Select Delete.
Renaming a Word Document
You can Rename a Word Document when you are in Open Dialog Box, to do this use one of the following commands.
a. Right Click on the Word Document and Select Rename.
b. Select the Word Document and go to Tools " Rename.
c. Select the Word Document and Press F2.
Opening a Word Document
To open a Word Document
a. Press Ctrl + O
b. In Open Dialog Box select the file that you want to open and click Open Button or simply double click on the file.
Saving a Word Document
To save a Word Document
a. File " Save
b. Select the location that you are going to save the Document and give a desired name
c. Click Save button in Save dialog Box
Note : If you want to give a Password to your Word Document go to Tools --- Security Options before you save your file.
Creating a New Word Document
You can use one of the following commands to create a New Word Document
a. Click New Button in the Standard Toolbar
b. Press Ctrl+N or File " New
Coping and Moving Text and Graphics
You can move or copy any element in a document. Moving means to remove (cut) the selected text or graphic from one location and insert it in another location. Copying means to make a copy of the selected text or graphic and insert it in another location, leaving the original unchanged.
a. To move a text
i. Select the text you want to move and Choose Edit _ Cut
ii. Place the insertion point at the desired target location. Choose Edit _Paste.
b. To copy a text
i. Select the text you want to copy and Choose Edit _ Copy
ii. Place the insertion point at the desired target location. Choose Edit _Paste.
To move or copy text and graphics using the Standard Toolbar
i. Select the text or graphic you want to move or copy
ii. Do one of the following
a. To move the selection, click the Cut button on the Standard Toolbar
b. To copy the selection, click the Copy button on the Standard Toolbar
iii. Position the insertion point in the location
iv. Click Paste button on the Standard Toolbar
Microsoft Word XP
Microsoft Word XP is the Word Processing Software which comes with Office XP. Microsoft Word can be used to produce professional-looking documents, such as letters, reports and essays. Word offers many time-saving features to help you edit text in a document. You can add or delete text, rearrange paragraphs and click for Spelling and Grammar errors.
Starting Microsoft Word
To start Microsoft Word, use one of the following commands
Double Click On word icon in the Desktop
Click Start " All Programs " Microsoft Word
Click Start " Run " Type in run dialog box as “winword”
